Sec. 615

615.   City logistical support for the Citizen Advisory Panel

a.       The City shall provide staff and material support for: copying of CAP meeting materials (agendas, reports, minutes, etc.); copying and distribution of materials from the CAP for Council, the administration, and public posting; maintenance of the CAP membership roster, as needed; and, as requested, placement of meeting notices and ads for meetings and CAP public events.

b.       At the request of the CAP and subject to availability, the City shall provide event and meeting space in reasonably central locations which are easily accessible from all parts of the city and for satellite meetings at city facilities in neighborhoods and shall provide display and public presentation equipment, chairs, tables, and other accommodations as are reasonable and appropriate.

c.       The City shall provide sufficient office space for the CAP in a reasonably central location which is conveniently accessible to the public and served by transit; with appropriate utilities; with full telecommunications capabilities, including but not limited to broadband Internet connectivity or its successor; and with a compliment of office equipment and furnishings generally standard among fully functional offices.

d.       The City shall upon request from the CAP provide advertising of CAP meetings and events, to include a display ad in the local news section of daily newspapers published in the City and appropriate neighborhood publications, in addition to standard legal notices; the City shall include mutually agreed upon information about the CAP and how people can get involved with it in tax billings and in general publications of the City, its agencies, and units of government; and the City shall provide for sending notices and reminders by email (and other popular technologies for notification) for CAP meetings, events, and activities to those indicating a desire to receive them.

e.       The City shall provide a website and such computer and webservices as may be needed (including but not limited to: email, calendaring, groupware, bulletin board, webcasting, listserve, etc.) and such other applicable technologies and communication services as become available.

f.       The City shall provide for the webcasting of CAP meetings, presentations, and other activities as requested by the CAP, and, upon the timely request of the CAP Chair or Board, shall provide for the cablecasting of any of the aforesaid.