Section 26
Meetings shall be conducted using parliamentary procedure based on
Robert's "Rules of Order". At no
time will Robert's "Rules of Order" supercede the Declaration of Trust as
written and adopted dated April, A.D. 1899.
[Special Note: This Third Amendment simply adds five words at the
beginning of the first sentence; also, the words "will be" were deleted
from the first sentence of the Second Amendment. The Second
Amendment was originally adopted on Wednesday Evening, July 5,
1995.]
FOURTH AMENDMENT - SECTION 27 - ABSENTEEISM, VACANCIES ON BOARD.
Section 27
It shall be established that missing two consecutive monthly meetings
without giving at least twenty-four hours notice of a reasonable excuse
shall be considered absent and this will be held to be one "cause" as
under page 8, section 2 of the Trust.
FIFTH AMENDMENT - SECTION 28 - ADVISORY BOARD.
Section 28
There shall be established an Advisory Board made up of no more than eight
members plus a chairperson appointed by the Board of Trustees who shall
serve at the pleasure of the Board. Primary dutie of the Advisory Board
are to advise and make recommendations to the Board of Trustees for the
good and welfare of the Andrew Carnegie Free Library. The Advisory Board
will help in fundraising and activities to promote the Library and Music
Hall under the supervision of the Board of Trustees.
[Special Note: Section 28 was further amended by the Ninth
Amendment,
at the Annual Meeting of March 17, 1997, to allow an Advisory Board of no
more than twelve members and one chairman.]
SIXTH AMENDMENT - SECTION 29 - PARLIAMENTARIAN.
Section 29
A Parliamentarian shall be elected at the annual meeting for a term of one
year. He must be able to interpret the Andrew Carnegie Trust, By-Laws, and
must be able to interpret and apply Robert's "Rules of Order", and be able
to explain his reason for the interpretation. The Parliamentarian cannot
be a member of the Board of Trustees. He will serve at the pleasure of the
Board of Trustees, which may decide to conduct business without the
presence of a Parliamentarian.
SEVENTH AMENDMENT - SECTION 30 - AGENDA.
Section 30
An agenda will be made and mailed to the Board of Trustees along with
meeting notice at least three days prior to meeting night by the
secretary. All trustees must notify the president or secretary at least
ten days prior to meeting to have their items placed on the agenda. This
will not curtail any other business from being brought up at the meeting
for the good and welfare of the Andrew Carnegie Free Library.
EIGHTH AMENDMENT - SECTION 6 AMENDED - MEETINGS.
Section 6 is amended to read:
The regular annual meeting of the Board of Trustees shall be held on the
third Monday of March each year, at 7 o'clock p.m., in the Andrew Carnegie
Free Library, at which meeting officers of the Board shall be elected,
statements and reports of Officers and Committees of the previous year
received, and such other business transacted as may properly be brought
before the meeting. Regular meetings to be held at the Andrew Carnegie
Free Library on the third Monday of each and every month thereafter, at
the same hour. Special meetings of the Board may be held at the call of
the President, or of any three Trustees, and notice of such meeting shall
recite the request and object for which such meeting is called.
Notices in writing of all meetings shall be given by the Secretary, or in his absence or inability to act, by any other officer of the Board, to each Trustee, by mailing the same to his address not later than ten days before the annual meeting, and not less than three days before any regular or special or adjourned meeting.
Meetings of the Executive Committee and of other Standing Committees shall be held upon the call of their respective Chairmen, upon such notice as may be determined by the Committee.
No one may speak more than five minutes on any issue and all comments must be directed to the Chairperson.
[Special Note: Section 6 was substantially amended, again, by the Tenth Amendment, at the Special Meeting of January 5, 1998.]
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